Our Travel Program is all private pay. However we do offer discounts to travelers that also receive waiver services through Exceptional Tours. If you are interested in our travel Services for yourself or someone you sport, here is the process to get them registered. 

 

Travel registration process

1. Check out our Travel Calendar (add link)

2. Once you find an activity or vacation you are interested in, email Rebecca - Executive Assistant at assistant@exceptionaltoursllc.com. Rebecca will send you the registration forms via DocuSign. 

3. We will then add your Travelers to the requested list. 

4. Once we receive the registration, the Traveler is officially registered. 

5. You will receive an invoice to submit for payment. 

6. You only need to complete an overnight Registration form once a year, unless there are dietary or health issues that need to be documented.  

7. Payments are due by the due date listed on the invoice

8. Please note, the invoice is past due after 2 weeks past the attended activity and you will get an email reminder. How to Register for a Trip

 

Our registration process is simple:

1. Browse Available Trips: Check out our [Travel Calendar](add link) to find an activity or vacation you are interested in.

2. Request Registration Forms: Email our Executive Assistant, Rebecca, at assistant@exceptionaltoursllc.com. She will send you the necessary registration forms via DocuSign.

3. Submit Registration: Once we receive the completed forms, your traveler is officially registered and added to the requested list.

4. Receive and Pay Invoice: You will receive an invoice for payment. Payments are due by the date listed on the invoice.

   • Please note: Invoices for attended activities are considered past due two weeks after the activity date, and a reminder email will be sent.

5. Annual Overnight Form: The overnight Registration form only needs to be completed once per year, unless there are any changes to dietary or health issues that require documentation. Primary caregivers are responsible for communicating any changes prior to each activity attended. 

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   6.Prices listed are for Travelers who:

• Can be supervised in a 1:4 Companion to Traveler ratio.

• Are cooperative with Companions and other Travelers.

• Can independently perform personal care needs (toileting, feeding) and walk without assistance

• An additional fee applies if the Traveler requires increased supervision (1:1 or 1:2), such as assistance with a wheelchair/walker, full care with bathing or restroom use, or if they present an elopement risk.

 

Meet-up Locations for Exceptional Tours Activities

 

Exceptional Tours travelers meet at various designated locations across the Delaware Valley on the day of the activity or event:

• Philadelphia (Philly): 100 City Ave - City Apartments rear parking lot, near CVS.

• Delaware County (Delco): Springfield Mall Target parking lot.

• Chester County (Chesco): Exton Mall - library parking lot.

• Montgomery County (Montco): Plymouth Meeting Mall - Shake Shack parking lot.

Please identify the location most convenient for your traveler. A reminder email with specific instructions will be sent out one week before the activity.

 

Transportation Options

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Door-to-Door Pick-up (Limited Availability):

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• We offer door-to-door transportation for a $65 fee for the first three activity registrants.

• Please note: Door-to-door transportation is not available for vacations. Travelers must arrange their own drop-off and pick-up at the airport for vacations.

 

 

 

Reminder emails are sent out 2 weeks before each vacation and a week before each activity then again the day before.